Retention Policy

Pendulum Contracting Services Ltd – Retention Policy

Pendulum Contracting Services Ltd (“Pendulum”) collects and maintains personal data for the purposes outlined within our Privacy Policy.

We gain/collect this information from you via our website or from your employment agency.

We have a legal requirement to collect and process this information in the performance of your contract.

All personal data is secured on our private servers. We do not store this information with any other company.

Below, we have outlined how long we are legally required to keep different aspects of your data;

  • Tax payment records – 6 years (as detailed in the PAYE Guide for Employers)
  • Health, safety and welfare documentation – 7 years (10 years for records of major accidents and dangerous occurrences) (as detailed in the Safety, Health & Welfare at Work Regulations 2007-2012)
  • Employee contracts after termination – 7 years (as detailed in the Unfair Dismissals Act 1977-2007)

We currently keep a digital record of the telephone conversations that we have, these will be kept securely for 3 months, after this time they are removed from the system.

Should you require us to remove you from our systems for any legitimate reason, please contact us by e-mail at GDPR@pendulumcs.co.uk.

Destroying Data

Should we need to remove you from our system, either upon request from you or after the above retention periods have expired, any information/data is destroyed via our confidential waste facility for which we receive a ‘certification of destroyal’.

Any digital information is permanently deleted from our servers with the exception of any pertinent documentation e.g. if you have requested removal we would need to keep a record of your request on file.